Human Resources Executive -Kuala Lumpur, Malaysia

1. Recruitment & Onboarding

• Assist in the full recruitment cycle, including job posting, CV screening, and coordinating interviews with HoDs and Hotel Manager.
• Coordinate new hire onboarding, including preparing employment documents, welcome kits, and organizing induction sessions.
• Support the coordination of intern programs, local school events, and HR-related CSR activities.

2. Payroll & HR Administration

• Manage and verify attendance and leave records in the system.
• Collect monthly payroll inputs (overtime, allowances, absences) and support the payroll process.
• Maintain accurate employee records (both physical and digital) and ensure the data is updated for all contract changes.
• Manage the signing and filing of HR documents (contracts, PIT, data protection).
• Handle social insurance, housing fund, and commercial insurance administration.

3. Employee Relations & Culture

• Respond to daily employee inquiries regarding HR policies and personnel administration.
• Assist in the offboarding process, including exit interviews and clearance forms.
• Support the organization of employee welfare activities (birthday parties, team building, festivals) and monthly staff communication meetings.
• Keep the information boards updated with relevant internal and external news.

4. Learning & Development

• Assist in implementing the hotel's annual training plan, coordinating logistics, and tracking attendance.
• Promote the use of the eMelia platform and ensure 100% compliance with mandatory training.
• Support the HR Manager in coordinating the Performance Management process and employee engagement surveys.

5. Compliance & Safety

• Ensure all HR practices comply with local labor laws and internal policies.
• Assist in preparing documentation for HR audits.
• Deliver basic occupational health and safety information to new employees and ensure proper filing of safety training records.

REQUIREMENTS

Qualifications & Requirements

• Education: Bachelor's degree or above in Human Resources, Psychology, Law, or a related field with a specialization in HR.
• Experience: Minimum 1–2 years of experience in HR administration or a similar role. Experience in the hospitality industry is preferred.
• Languages: Fluent in Bahasa Melayu / Bahasa Malaysia and advanced English (both written and verbal).
• Technical Skills: Proficient in Microsoft Office.
• Competencies: Highly organized with the ability to prioritize tasks, strong attention to detail, high level of confidentiality, and excellent communication and coordination skills.