Job Description

Company Description

Mystic Cruises is an expedition ocean cruise line offering an incredibly intimate view of some of the world’s most exciting destinations, including Antarctica, the Arctic region, Northern Europe, and the Mediterranean, in an ecofriendly way, but with all the comfort of a fivestar service. Mystic Cruises sail into the heart of landmark cities, as well as to small, exclusive ports where larger vessels cannot enter, to provide our guests once in a lifetime experiences. With a strong commitment to environmental sustainability, Mystic Cruises implemented technological innovations on its ships in order to ensure a minimal impact of its operations.

Job Description

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the CEO working life and communication.

• Act as the point of contact between the CEO and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Monitoring CEO`s email and responding if required
• Preparing communication on behalf of the CEO
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and writing minute meeting
• Conducting or preparing any research that the CEO requires
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Delegating work in the CEO absence when necessary
• Leading small projects related to the organization
• Various adhoc requests

Qualifications

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills in English and Portuguese
• Discretion and confidentiality
• High School degree

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