Procurement Trainee - Minor Hotels Eu&Am - Madrid

What will be your mission?

The Procurement Trainee position is designed for individuals interested in gaining hands-on experience with procurement processes in the IT department. In this role, you will work closely with the IT Procurement Manager and other team members to ensure the effective and efficient purchasing of IT equipment and services.

Key responsibilities include supporting procurement activities, conducting market research, reviewing purchase requests, and maintaining vendor relationships. You will also be tasked with reviewing rental agreements with vendors, carefully assessing terms and conditions to ensure alignment with company policies. Additionally, the role involves reviewing the hotel’s IT equipment needs to determine current and future requirements, thereby supporting strategic purchasing decisions.

What will you do?

• Review Jira requests for purchasing new PCs or renewals
  • Check if it is a renewal due to the end of renting or a new need to add new equipment and determine if it proceeds
  • Prepare and send the order to manage with the supplier
• Review the complete inventory per hotel to manage the renewal of the renting when applicable
• Review requests for the return of expired renting equipment already written off to the supplier
• Special follow-up in hotel openings from order preparation well in advance of the opening date to final delivery
• Communication of equipment movements between hotels to the renting supplier to ensure correct billing and avoid incidents at the time of returning equipment at the end of the contract
• Review service billing files and share with controllers for re-billing to hotels
• Support in resolving incidents related to service billing
• Respond to hotel users' inquiries about the status of sent orders
• Manage review of received requests and preparation and sending of orders for all types of peripherals (monitors, keyboards, mouse, switches, pen tablets, front desk document readers, etc.)

What are we looking for?

• Experience not required
• High school diploma
• Fluency in local language and knowledge of English highly valuable
• Working knowledge of various computer software programs (Microsoft Office,TMS, etc)
• Ability to manage multiple tasks and prioritize effectively
• Strong analytical skills and attention to detail
• Excellent written and verbal communication skills
• Adaptability and willingness to learn and grow in a dynamic environment

Why choose us?

At Minor Hotels Europe & Americas we are committed to shaping exciting careers worldwide and cross-cultural experiences. Our journey is fuelled by the passion and dedication of our incredible teams, who also enjoy inspiring and exclusive benefits such as:

• Worldwide experience – diversity of 150 different nationalities.
• Career development opportunities full of national and international challenges.
• Wide range of training programmes to enhance your skills.
• Wellbeing initiatives, including flexible working conditions.
• Team member recognition programmes, including Memorable Dates.
• Ability to make a difference through our sustainability programme and volunteering initiatives.
• Team member rates and promotions, offering discounted rates in our hotels around the world and exclusive benefits through our corporate loyalty programme.