Office Administration Manager

Job Description

As an Office Manager you’ll be the backbone of our daily operations, ensuring that both our physical office and internal administrative processes run smoothly. Your role will be essential to maintaining an efficient, organized, and collaborative environment where everyone can do their best work.

What you’ll do
Act as a key point of contact for internal administrative needs, such as flexible retribution requests, invoice processing, and document coordination.
Manage health & safety (PRL) compliance and procedures in collaboration with the external provider, ensuring a safe and legally compliant workplace.
Manage agreements with universities and support documentation tracking for internship programs.
Maintain and update internal systems and databases accurately, ensuring data is always up to date.
Coordinate and prepare materials for internal presentations, such as All Hands meetings and company newsletters.
Oversee the smooth day-to-day operations of the office, ensuring everything runs efficiently and is well-maintained.
Manage relationships and contracts with external providers (cleaning, supplies etc.).
Coordinate business travel for employees using BizAway, ensuring bookings align with internal policies and preferences.
Assist with logistical needs related to activities and internal operations.

What you’ll bring
1+ years of experience in administrative, office coordination, ideally in a fast-paced or tech-driven environment.
Strong organizational skills and attention to detail, as you’ll be managing multiple processes and systems that require accuracy.
Previous experience working with travel platforms (e.g. BizAway) and managing administrative processes end to end.
A proactive and structured approach to problem solving and task execution.
Excellent communication and interpersonal skills to interact with both vendors and internal stakeholders.
A positive, friendly and professional attitude: someone who’s easy to work with and creates a supportive environment around them.

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