Backoffice Manager

AHG - Atmosphere Hospitality Group

Lisboa, Lisboa, Portugal

25/06/25

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Job Description

We are a small and growing hotel group operating three boutique bed & breakfast properties in Portugal. To support our daily operations and financial structure, we are looking for a highly organized and detail-oriented Backoffice Manager to join our team.

This role requires a native Portuguese speaker, as you will be handling communication with local suppliers, service providers, and accounting partners in Portugal. However, please note that the internal company language is English, as you will be working within an international team.

Your Responsibilities
• Coordinating monthly payroll with our accounting partner
• Monitoring working hours, holidays, and overall payroll accuracy
• Organizing incoming and outgoing invoices and ensuring timely submission
• Supporting the accounting firm with invoice clarification and documentation
• Providing bank statements on a monthly basis
• Acting as contact person for payroll-related employee questions
• Requesting and negotiating supplier offers, managing invoice and payment queries
• Uploading and scheduling all payments via the banking system
• Preparing company cash flow reports (income and expenses)
• Creating internal monthly profit & loss statements in Excel
• Controlling the budget and ensuring cost/income alignment

Requirements

Minimum Qualifications: Licenciatura
Experience: Entre 1 e 2 anos
Professional Category: Supervisor
Residence Permit: Portugal

Your Profile
• Minimum 5 years of experience in a similar role
• Native Portuguese speaker with excellent communication skills
• Fluent English (spoken and written), as it is the internal company language
• Strong Excel skills (formulas, pivot tables, formatting)
• Solid understanding of financial data and reporting
• Experience working with software platforms (PMS or similar)
• Structured, reliable, and proactive working style
• Driving license and a car to go to the accountant office twice a month is highly
desirable, though not mandatory

What We Offer
• A responsible and varied role within a supportive team
• International working environment with a motivated team and English
as company language
• Flat hierarchies and space to contribute ideas
• Long-term perspective and potential for growth
• Flexible working options may be considered (home office possible most of the days)
• A market-competitive salary
• Bonus system and Benefits additionally to the salary