Job description
We are looking for a Personnel Administration Coordinator for our Corporate Office Asia Pacific, based in Ho chi Minh City (Vietnam)!
Mission
To coordinate the accurate and efficient administration of personnel processes across the assigned business units, guaranteeing compliance with company standards and legal requirements. The role supports business operations by maintaining reliable HR data, promoting process digitalization, coordinating key administrative activities, and providing responsive service to employees. Through effective coordination, reporting, and attention to detail, this position contributes to a consistent and high-quality HR experience across the business units in the area of responsibility.
Main Responsibilities
• Coordinates the flow of information from the Hotels in the area of responsibility
• Introduces data in the personnel administration tool regarding any contract changes for employees in the area of responsibility (new hire, reinstatement, dismissals, extensions, data changes, organizational changes, etc.).
• Verifies the correct implementation of the measures made in the system.
• Follows up the implementation in the Hotels of responsibility of the Company standards in matter of personnel structure and organization.
• Ensures the correct structural assignment of employees in the Business Units managed.
• Coordination of the absence management and statistics.Collects and analyzes HR indicators and HR related data from the Hotels.
• Produces reports and statistics based on the information available in the systems and received from the Business Units.
• Attends and responds to requests from employees regarding personnel administration.
• Knows and independently manages HR analytical tools
• Sponsor of the digitalization of HR/PA processes and promoter of change management.
• Keeps files in good order following the organization methodology defined, both physical and digital documents.
• Prepare employee related documentation: employment contracts, personal income tax documentation, data protection, etc. and arrange their signature.
• Coordinates the onboarding and off-boarding of employees in the regional office. Arranges documents and coordinates the handover of working tools to the Employees upon start and back to the company upon end of the labor relationship.
• Participates in the preparation of the Employee activities annual planning and supports in the implementation of the actions contained: team building, communication processes and other activities. 15. Coordination and follow up with the external Relocation Agency of working permit and residence permit procedures for expatriate employees in the regional office.
Main Requirements
• At least 2 years of experience in a similar role in the International Hospitality industry. University Degree in Hospitality Management, Human Resources or equivalent educational background.
• Excellent level of English and Vietnamese language, both written and verbal.
• Very good IT knowledge.
• Outstanding organization skills and analytic thinking.
• Open mind and very good intercultural skills.
• Ability to learn new things, manage multiple tasks and work under pressure.
