Administrator - Nido Living Príncipe Pio (3 months)

Job Description

PURPOSE OF THE ROLE
The Administrator is responsible for the day to day administrative and reception
operations of the hotel. The role will be the primary contact for all guests,
contractors, suppliers, agencies, and other stakeholders working within the building and is
expected to uphold and demonstrate Nido’s high brand and customer service standards.
KEY RESPONSIBILITIES (include but are not limited to):
Operations
 Promote a ‘guest first’ culture and ensure their expectations are met.
 Take responsibility for management of the office and reception
 Ensure that the customer service level of the reception team remains high, and the
agreed service level agreement is followed.
 Provide a personalize service by keeping updated on local events,
festivals, and new attractions to provide guests with current and relevant
information.
 Assist with the marketing of the hotel, working with the central Marketing team to
ensure the relevant strategy goals are delivered at residence level.
 Manage the sales process at the hotel, including respond to enquiries by
phone, email, and webchat; conduct tours & hotel viewings; monitor room
availability; contact prospective new clients and maximise conversion rates to
ensure the agreed occupancy level is met at all times.
 Manage and communicate room cleans and reactive maintenance works.
 Assist the Systems team with the management of the property management
system, ensuring all data entered by the team is correct and viable.
 Provide out of hours support to the hotel as required, to ensure that issues are
escalated according to procedure.
 Deliver on customer satisfaction targets.
 Address and resolve complaints promptly and effectively, following hotel
policies and procedures. Escalate them when necessary to the management
team.
 Assist with supervision of on-site maintenance operations including planned
preventative and reactive maintenance.
 Assist with supervision of housekeeping operations to ensure that the site always
remains presentable.
 Implement and ensure that Nido Standard Operating Procedures are adhered to
by on-site staff and guests.
 When covering nights shifts, perform end-of-day accounting duties, prepare
financial reports for management review and reconcile daily financial
activities, correcting discrepancies when necessary.

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